Online Collection of Employees Data through Web Based Application
GOVERNMENT OF ANDHRA PRADESH
Finance Department – Comprehensive Financial Management System (CFMS) –
Human Resources Management under CFMS - Issue of Health Cards to State
Government Employees – Online Collection of Employees’ data through
Web-based application for implementation of HRMS Module and issue of
Health Cards –Instructions to furnish the Data – Orders – Issued.
FINANCE (SMPC.II) DEPARTMENT
G.O.Ms.No.334; Dated: 13.12.2013
Read the following:
1.G.O.Ms.No.174, HM&FW (M2)Department, dated: 01.11.2013.
2.G.O.Ms.No.175, HM&FW (M2)Department, dated: 01.11.2013.
ORDER:
The Government is in the process of operationalising Comprehensive Financial Management System (CFMS) in order to establish state-of-the art IT applications for effective public financial management, for providing seamless and dynamic interface with all stakeholders and facilitate real-time resource management, both financial and human. The CFMS will usher in automation of all government processes relating to preparation of budget, release of funds, incurring of expenditure, processing of bills by the DDOs and the Treasuries, preparation of accounts, maintenance of electronic data, etc.
2.The Human Resources Management System (HRMS) is also included in the CFMS Project for the benefit of all government employees. The HRMS component of CFMS will automate all processes relating to the entire gamut of monetary and non-monetary entitlements of the employees; assessment of vacancies, recruitment authorisation and electronic registration of all new entrants to public service; preparation of panels for promotion; issues relating to pay fixations, revisions of Pay Scales, etc.; maintenance of Service Registers (E-Service Registers); generation of Pay Rolls and timely payment of retirement benefits, sanction of leave, timely release of increments, etc.,
3.In the G.Os first and second read above, the Government has issued orders introducing the Employees’ Health Scheme (EHS) and issue of Health Cards to the employees, their family members and dependents, for cashless treatment at empanelled hospitals.
4.In order to implement the HRMS and issue of Health Cards, the Government has decided to collect the data of all Government Employees online through a Web-based application established by the Finance Department Portal. It has been decided to collect the data directly from all the Drawing and Disbursing Officers (DDOs) to obviate delay in the matter.
5.In addition to the data of regular Government Employees, Government has decided to collect the data relating to the grant-in-aid employees, adhoc personnel, honorary workers, work-charged staff, contingent employees, contract personnel, those hired on outsourcing basis through contractors, and all other miscallaneous functionaries who are directly or indirectly providing services to the government, in order to have a comprehensive database of all the human resources of the State, as this information is required by the Finance Commission, C&AG, Legislative Assembly and Legislative Council and Parliament from time to time and to enable the government to formulate evidence-informed policy for efficient management of its human resources.
6.In this context, the Government hereby direct all the Drawing and Disbursing Officers (DDO) in the state to furnish the data relating to all employees mentioned above through web-based application by logging in to the Finance Department portal at “https://fdp.cgg.gov.in” by using their existing log-in ID (DDO code) issued by the Director of Treasuries and Accounts (DTA) using the default password “dataentry”. The detailed instructions are given in the annexure to this order. The relevant forms and the User Manual are available in the website mentioned above. The helpline numbers are also indicated in the above mentioned website for the benefit of the DDOs and other employees.
7.While the individual employee has the responsibility for providing the entire information relating to himself / herself by certifying the datasheet that would be provided by the DDO, the principal responsibility for validating the information with reference to the Service Register and uploading the required information duly ensuring its correctness is vested with the concerned DDO.
8.The Head of the Office (HoDs) of all government departments shall ensure that the data relating to regular employees, adhoc personnel, part time and full time contingent staff, NMRs, honorary workers, contracted personnel and the personnel hired on outsourcing basis has to be entered by the Drawing and Disbursement Officers (DDO) at all operational levels. They should also furnish the information of the grant-in-aid employees (GIA), if any, under their control. They should ensure that the details of all employees including those who are on long leave, under suspension or unauthorised absence shall also be furnished. In such cases the DDOs may furnish the available details based on the information contained in the Service Register. If any difficulty is experienced in uploading the data, the same may be brought to the notice of the Treasury Officers/PAO concerned who will make necessary arrangements for uploading the data.
9.The DDOs shall complete the data entry on or before January 5th 2014. All DDO shall ensure that the required data-forms are printed and supplied to all employees and other functionaries for whom they are drawing and disbursement officers, including subordinate offices and staff.
10.The Government directs that head of all departments (HoDs) shall coordinate, supervise and monitor the entire data collection and data entry processes closely. All District Collectors are hereby directed to coordinate, monitor and provide feedback to the government on day-to-day basis. The Pay and Accounts Officer (PAO), Director of Treasuries and Accounts (DTA) and the Director of Work Accounts shall instruct their staff to liaise with the concerned departmental heads at the state and district levels and the DDOs and provide necessary logistic and operational support.
11.The Government hereby instructs that the pay and allowances for the month of January 2014 of the employees who fail to submit their data to the DDOs by December 24th 2013 and the pay and allowances of DDOs who fail to upload the data by January 5th 2014, will be claimed only after they submit their data.
12.The Administrative Departments and the Heads of the Department shall issue necessary instructions to the subordinate officers under their control to complete the dataentry within the stipulated time.
13.The Registrar General of the High Court of Andhra Pradesh may issue necessary instructions to all the subordinate courts/tribunals under their control to complete the dataentry within the stipulated time.
14.The District Collectors are instructed to convene meeting of the unit officers of all the departments in the district and review the progress and issue necessary instructions for timely completion of the data entry.
15.The Treasury Officers and the Pay and Accounts Officers shall download sufficient number of copies of this order and serve to all the DDOs in their audit jurisdiction, duly obtaining an acknowledgement from them. They shall convene a meeting of all the DDO / Heads of Office and to give necessary guidance to them on the application. They shall also monitor the progress of data entry in the offices under their audit jurisdiction and inform the status to the Finance Department on real time basis.
