DDO's - How to Fill the “Regular Employee Details” on fdp.cgg.gov.in
Website || Regular Employee Details || Follow the
Instructions for Regular Employee Details || DDO User Guide for Regular
Employee Details || DDO User Manual For Employee Data Capturing
Application || Comprehensive Financial Management System
How to fill the below employee details?
1. Key Employment Details
2. Salary Details
3. Bank and Other Key Details
4. Employee Residential Address
Regular Employee Details:
“Regular employee Details” screen captures all the relevant information of a Regular / Re-employed / Deputation employee who is appointed to a substantive vacancy on regular basis and who draws on a regular scale of pay as per the service rules governing the post.
Instructions to be followed while filling up the “Regular Employee Details”:
To fill the “Regular Employee Details” form, please follow the below instructions: Under the Data Entry tab in “Home” page, select “Regular Employee Details” and follow the below mentioned instructions.
Please note the following:
How to Fill the “Regular Employee Details”
How to fill the below employee details?
1. Key Employment Details
2. Salary Details
3. Bank and Other Key Details
4. Employee Residential Address
Regular Employee Details:
“Regular employee Details” screen captures all the relevant information of a Regular / Re-employed / Deputation employee who is appointed to a substantive vacancy on regular basis and who draws on a regular scale of pay as per the service rules governing the post.
Instructions to be followed while filling up the “Regular Employee Details”:
To fill the “Regular Employee Details” form, please follow the below instructions: Under the Data Entry tab in “Home” page, select “Regular Employee Details” and follow the below mentioned instructions.
| Field No. | Field Name | Instructions |
|---|---|---|
| 1. Key Employment Details | ||
| 1.1 | Unique Employee ID provided by DTA/PAO | DDO must enter the “Employee ID”here provided by the DTA/PAO |
| 1.2 | Employee Category | Select the “Employee Category” from the drop down menu which contains o Regular o Re-Employed o Deputation Note: If a DDO selects Deputation, then the field (Deputed From Department) must be filled by the DDO |
| 1.2.1 | Deputed From Department | DDO must select the Deputed Department for the employee here if in case the Deputation option is being selected in 1.2 field |
| 1.2.2 | Previous Employment Department | DDO must select the Previous Employment Department for the employee here if in case the Re-Employed option is being selected in 1.2 field |
| 1.3 | Surname (ఇంటిపేరు) | DDO must enter the complete “Surname” of the employee here as per the Service Registers |
| 1.4 | Name | DDO must enter the “Full Name” of the employee here as per the Service Registers e.g. - SATYAM VENKAT M. K. RAO should be written as |
| 1.5 | Gender | o Male o Female Select the employee Gender details from the given options |
| 1.6 | Father/Husband Name | DDO must enter employees “Father/Husband” name depending on the marital status. In case of Female Employee: Enter Father name if employee marital status indicates as single Enter Husbands name if employee marital status indicates as married In case of Male Employee: Enter only Father name here |
| 1.7 | Date of Birth | DDO must select the employee “Date of Birth” details as per the Service Register |
| 1.8 | Marital Status | DDO must select the employee “Marital” status from the drop down menu |
| 1.9 | Place of Birth | DDO must select the District, Mandal and Village details from the drop down menu in the “Place of Birth” field for an employee whose details are being entered |
| 1.1 | Post/Designation at first appointment | Select the “Post/Designation at first appointment” of the employee from the drop down menu |
| 1.11 | Date of Entry into Service | DDO must select the “Date of entry” into the service as per the information in Service Register |
| 1.12 | Place of Initial Appointment | DDO must select the District, Mandal and Village details from the drop down menu in the Place of Initial Appointment |
| 1.13 | Initial Department | DDO must select the “Initial Department” details from the drop down menu |
| 1.14 | Details of Local Status as per presidential order | DDO must select the District, Mandal and Village details from the drop down menu in the “localization as per presidential order” field as per Service Register. |
| 1.15 | Current Designation/Post | Select the “Current Designation/Post” of the employee from the drop down menu |
| 1.15.1 | Employee Status | Select the category under which an employee falls by selecting from the available options |
| 1.16 | Local Cadre of the Post | Select the local cadre of the post under which an employee is posted |
| 1.17 | Office in Which Employee is Working | Select the name of the Office from the drop down menu where employee is currently working |
| 1.18 | Head of Account of Salary | Select the Head of Account under which the employee’s salary is claimed (drop down will be available after mapping of Head of Account in Head of Account mapping screen). |
| 1.19 | Is spouse working? If “Yes” then | Check in the “Yes or No” radio button DDO with the selection of radio button “Yes” must select the appropriate option from the drop down menu (e.g. University, Corporation, and Government etc.). |
| 1.19.1 | Name of Office | DDO must enter the Office name where spouse is working |
| 1.19.2 | Office Location | DDO must enter the Office Location where spouse is working |
| 1.19.3 | Name of Spouse | DDO must enter the name of the Spouse here |
| 1.19.4 | Aadhar Number | DDO must enter the Spouse’s Aadhar Number here |
| 1.19.5 | Aadhar Enrolment Number: | DDO must enter the Spouse’s Aadhar Enrolment number here (if Aadhar number is not available). |
| 1.2 | Mobile No. | DDO must enter the “Mobile number” of the employee which is currently in use. |
| 1.21 | Personal E-mail: | DDO must enter the “Personal e-mail id” of the employee which is currently in use. |
| 1.22 | Personal ID provided by Department: | DDO must provide the Personal ID which is provided by the concerned Department (Example Police/Fire etc.) |
| 1.23 | Community: | DDO must select a community to which an employee belongs from drop down menu. |
| 2. Salary Details | ||
| 2.1 | Scales Applicable | Select the “Scale Applicable” for the employee from the drop down menu |
| 2.2 | Pay Scale | Select the employee “Pay Scale” from the drop down menu |
| 2.3 | Current Basic | DDO must enter the “Current basic” of the employee here |
| 2.4 | Next Date of Increment | Select the “Next Date of Increment” of the employee |
| 2.5 | Special Pay | DDO must enter the “Special pay” details of the employee (if applicable) |
| 2.6 | Personal Pay | DDO must enter the “Personal pay” details of the employee (if applicable) |
| 2.7 | Stay in Govt. Quarters | Check in the “Yes” radio button if an employee stays in Govt. quarter, and “No” in case the accommodation is not being utilised |
| 2.8 | Standard Rent Paid | If the DDO selected yes for field no.2.7, he must enter the “Standard Rent Paid” amount towards the accommodation being used |
| 3. Bank and Other Key Details | ||
| 3.1 | GPF Number | DDO enter the “GPF Number” for the employee if the joining date is before 01-Sep-2004 |
| 3.2 | PRAN / CPS Number | DDO must enter the “PRAN / CPS Number” of the employee in case joining date ison or after 01-Sep-2004 |
| 3.3 | APGLI Number | DDO must enter the “APGLI Number” of the employee here |
| 3.4 | Aadhar Number | DDO must enter the “Aadhar Number” of the employee here |
| 3.5 | Aadhar Enrolment Number | DDO must enter the “Aadhar Enrolment Number” of the employee in case Aadhar number is not available. |
| 3.6 | PAN | DDO must enter the ”PAN Number” of the employee here |
| 3.7 | Ration Card | DDO must enter the “Ration Card Number” of the employee here |
| 3.8 | Bank Name | Select the “Bank Name” from the drop down menu |
| 3.9 | District of the Bank Branch | Select the “District for the Bank Branch” from the drop down menu |
| 3.1 | Bank Branch | Select the Branch details of the Bank from the drop down menu |
| 3.11 | IFS Code | The value in this field will be auto populated upon selecting the Bank Branch details |
| 3.12 | Bank Account Number for entry of Salary | DDO must enter the Bank account number of the employee where the salary will be transferred regularly |
| 3.13 | Contribution to EHS by | If an employee’s spouse is working in state government then (when field 1.19 is selected as YES).DDO must select any of the following options given o Self o Spouse o Exemption |
| 4. Employee Residential Address | ||
| 4.1 | Street/Road/Lane | DDO must enter the name of the Street/Road/Lane where employee is residing |
| 4.2 | Landmark | DDO must enter the nearest “Landmark” where employee is residing. |
| 4.3 | Area/Locality/Sector | DDO must enter the name of the “Area/Locality/Sector” where employee residing. |
| 4.4 | District | Select the “District” details from the drop down menu |
| 4.5 | Mandal | Select the respective “Mandal” from the drop menu |
| 4.6 | Village/Town/City | Select the respective “Village/Town/City” from the drop down menu |
| 4.7 | PIN code | DDO must enter the “Pin code” details. |
Please note the following:
- All the employees on deputation, the details to be entered by the DDO who prepares their pay bill.
- Please select re-employed only when the employee previously worked in state/central Government and joined back after resignation/retirement.
- Click “Save” button to save the records and update later.
- Click “Submit” button to submit the record.
- Once the data is submitted the DDO cannot edit the Regular employee screen.
- The regular employee details screen appears as shown below:
